Grades

Understanding Your Grades

Final and midterm grades are not mailed to students. Grades are available in MyCharleston beginning with the date set by the Registrar's Office on the academic calendar for the term specified. For a complete academic record of their grades, students may request an official academic transcript from the Office of the Registrar or they may view their unofficial transcript on the Academic Services tab of MyCharleston.

The Undergraduate Grading System

The College of Charleston initiated a new grading scale that includes minuses as well as pluses for all undergraduate students in fall 2006. This change to a new grading scale was approved by the Faculty Senate in 2001 and supported by the Student Government Association.

Students receive letter grades for each course in which they enroll, regardless of the location of the course or the mode of delivery. Each letter grade has a numerical "quality point value" as shown below. The following grading system, with quality values as indicated, was implemented in the fall of 2006.

Letter

Grade

Quality Points

A

Superior

4.00

A-

3.70

B+

Very Good

3.30

B

Good

3.00

B-

2.70

C+

Fair

2.30

C

Acceptable

2.00

C-

1.70

D+

1.30

D

Barely Acceptable, Passing

1.00

D-

0.70

F

Failure

0.00

XXF

Failure Due to Academic Dishonesty

0.00

RA-RF

Repeat; include GPA/exclude hours*

XA-XF

Repeat; exclude GPA and hours*

GA-GC

3 Year Option; include   hours/exclude GPA*

A^-F^

Used for EDLS ONLY

0.00

PS

Spring 2020 Significant Disruption OnlyCourse passed with D- or better; Exclude GPA; Awards Earned Hours Only

0.00

NS

Spring 2020 Significant Disruption Only: Course not passed; Exclude GPA and Earned Hours

0.00

Status Indicator

AU

Audit

CP

Completed Program

I

Incomplete

NR

No grade reported

NG

No grade required

NP

Not Passed

P

Passed

PT

Pending Transcript

PR

Presently Registered

S/U

Satisfactory/Unsatisfactory

TR

Transfer Credit Awarded

VP

Visiting Permission

W

Withdrawn

An "AU" indicates that the student is auditing. Audited coursework carries attempted hours but no quality points, no quality hours, and no earned hours, and carries full fees and tuition (tuition does not apply to 60+ Tuition Exemption Program students). Please see the "Auditing Courses" section of the undergraduate catalog.

A "CP" indicates that a student has completed a program such as international study or cross-registration. The grade status indicator of "CP" carries no quality points, quality hours, or earned hours.

A "PR" indicates that no grade has been reported because the student has just registered for a future semester or the coursework is actually in progress.

The designation “I” indicates that only a small part of the semester’s work remains to be done, that the student is otherwise doing satisfactory work in the course, and that an extension of time is warranted to complete the course. The “I” also signifies that an agreement has been established between professor and student as to the quantity of work remaining to be done, the deadlines established for its completion, and a schedule of meeting times. It is recommended that this agreement be made in writing with both professor and student having a copy. The faculty determines the time allowable for completion of coursework, up to 60 days from the date of the last scheduled examination of the semester in which the “I” is received. If the student does not complete the work within 60 days, the “I” is automatically changed to an “F.”

A "P" carries only earned hours; does not carry quality hours or quality points.

An "S" or "U" may be assigned in certain courses that do not count toward earned hours for graduation.

A "PT" may indicate that a student is enrolled in a program such as international study or cross registration with another institution for which the attempted hours may be applied toward those required for financial aid or insurance coverage. "PT" indicates Pending Transcript and serves as a placeholder until the official transcript arrives and transfer credit is applied for courses earning a grade of "C" (2.000 on a 4.000 scale) or better. The "PT" is then changed to a "CP." 

A "PT" can also indicate a course in progress at another college/university or a transfer credit evaluation completed from an unofficial transcript. "PT" indicates Pending Transcript and serves as a placeholder until the official, final transcript arrives and transfer credit is evaluated for courses earning a grade of "C" (2.000 on a 4.000 scale) or better. Courses approved for transfer credit would then be changed to the grade status of "TR" which carries no quality points or quality hours, but may be awarded earned hours.

A “VP” indicates a course that a student plans to enroll in at another college/university. “VP” indicates Visiting Permission and serves as a status indicator until the official, final transcript arrives and transfer credit is evaluated for courses earning a grade of “C” (2.000 on a 4.000 scale) or better. Courses approved for transfer credit would then be changed to the grade status of “TR” which carries no quality points or quality hours, but may be awarded earned hours.  This status indicator is only used within a student's degree audit.  It does not appear on a transcript.

A “W” is not a grade. A “W” indicates that a course was started but not completed.

The grade of "XXF" is intended to indicate that a student failed a course for academic dishonesty. For serious and intentional violations of the Honor Code, the faculty member for the course involved will be instructed by the Honor Board to assign the grade of "XXF." The grade "XXF" shall be recorded on the student's transcript with the notation "failure due to academic dishonesty." A student may petition the Honor Board for removal of the "XXF" after two years. The implementation of the "XXF" grade strengthens the College's commitment to academic integrity.

Courses with missing grades remain in the "In Progress" section of the transcript and degree audit. They are converted to "Fs" at the end of 60 days if the instructor does not turn in a grade change form indicating the correct earned grade.

*RA-RF and XA-XF see Course Repetition Policy

*GA-GC see Three Year Option for Readmits (Academic Forgiveness Policy)

Check out the GPA Calculators available on the Center for Academic Performance and Persistance website.

Statute of Limitations for Grade Changes

The statute of limitations for grade changes is two calendar years from the original grade submission deadline. After this period of time has elapsed, no grade issued to a student may be changed. Requests for any change of grade should be initiated by the faculty member who assigned the grade. All requests must be adequately documented. Grades will not be changed for a student, once that student has graduated and the degree has been posted.  In cases of submitted grade dispute grievances that extend beyond the posting of the degree date, the Provost (or the Provost’s designee) may make exceptions to this policy.  The decision of the Provost is final.

Midterm Grades

While midterm grades are an important tool for monitoring academic progress, students and faculty should make use of a variety of metrics in continuously assessing academic performance in a course. Students are responsible for knowing their grades and for communicating regularly with each instructor about their performance. Faculty should assign early and varied assessments of academic performance sufficient in number to reasonably determine a midterm grade. Midterm grades are submitted and visible to students one week prior to the deadline to withdraw from a course. Deadlines can be found on the academic calendar for each semester. Faculty must enter midterm grades for all students in all undergraduate sections enrolling more than one student. These grades are for advising purposes and not recorded on the student’s official transcript. Faculty should be aware that once the midterm grade entry deadline has passed, late submissions or changes to midterm grades are not possible.

The Graduate Grading System

Students receive letter grades for every course in which they enroll. Each letter grade and its equivalent numerical quality point value are listed below. This grading system is determined by the level of the student, not the course.

Letter

Grade

Quality Points

A

Superior

4.000

B+

Very Good

3.500

B

Good

3.000

C+

Fair

2.500

C

Acceptable

2.000

F

Failure

0.000

XXF

Failure Due to Academic Dishonesty

0.000

RA-RF

Repeat; include GPA/exclude hours*

The statute of limitations for grade changes is two calendar years from the original grade submission deadline. After this period of time has elapsed, no grade issued to a student may be changed. Requests for any change of grade should be initiated by the faculty member who assigned the grade. All requests must be adequately documented. Grades will not be changed for a student, once that student has graduated and the degree has been posted.  In cases of submitted grade dispute grievances that extend beyond the posting of the degree date, the Provost (or the Provost’s designee) may make exceptions to this policy.  The decision of the Provost is final.

PR

Presently Registered

Status Indicator

CP

Completed Program

TR

Transfer Credit Awarded

I

Incomplete

W

Withdrawn

AU

Audit

P

Passed

NP

Not Passed

NG

No grade required

NR

No grade reported

S

Satisfactory

U

Unsatisfactory

A "CP" indicates that a student has completed a program such as international study or cross-registration. The grade status indicator of "CP" carries no quality points, quality hours, or earned hours.

A “PR” indicates that no grade has been reported because the student has just registered for a future semester or the coursework is actually in progress.

The designation “I” indicates that only a small part of the semester’s work remains to be done, that the student is otherwise doing satisfactory work in the course, and that an extension of time is warranted to complete the course. The designation of “I” also signifies that an agreement has been established between professor and student as to the quantity of work remaining to be done, the deadlines established for its completion, and a schedule of meeting times. It is recommended that this agreement be made in writing with both professor and student having a copy. All work for completion of the course requirements must be submitted by the end of exams in the next major term (Fall or Spring). One additional extension may be granted to the student using the Course Completion Agreement form with signatures of approval by both the professor and the Dean of the Graduate School. If the student does not complete the work within the prescribed time period, the “I” is changed to an “F” and the student will be dismissed from the Graduate School and will not be allowed to reapply to his or her program or to enroll in any graduate coursework counting toward any graduate degree or graduate certificate at the College of Charleston for one calendar year.

A “W” is not a grade. A “W” indicates that a course was started but not completed.

A “P” carries only earned hours; does not carry quality hours or quality points.

An “AU” indicates that the student is auditing. Audited coursework carries attempted hours but no quality points, no quality hours, and no earned hours, and carries full fees and tuition. Please see the “Auditing Courses” section of the catalog.

The grade of “XXF” is intended to indicate that a student failed a course for academic dishonesty. For serious and intentional violations of the Honor Code, the faculty member for the course involved will be instructed by the Honor Board to assign the grade of “XXF.” The grade “XXF” shall be recorded on the student’s transcript with the notation “failure due to academic dishonesty.” A student may petition the Honor Board for removal of the “XXF” after two years. The implementation of the “XXF” grade strengthens the College’s commitment to academic integrity.

*RA-RF see the Course Repetition Policy