Form Descriptions

Cross Registration Form

This form is to be used only for those students cross registering under the "Tuition-Free Policy". Faxed forms will not be processed. Student must have already earned 15 hours or more at the home institution before cross-registering (with exceptions for those enrolled in special programs between specific institutions). Courses are available under this program only on a space-available basis; registration occurs at the time designated by the host campus. Cross-Registration is for FALL or SPRING terms only.

Please note the established deadlines for submitting cross registration paperwork:

  • College of Charleston students must have their paperwork submitted by the end of the drop/add period published on the College of Charleston Academic Calendar.
  • Visiting students must have their paperwork submitted by the start of classes published on the College of Charleston Academic Calendar.

In order to qualify, visiting students must:

  • Be enrolled in 12 credit hours at their home institution and pay full-time tuition at their home institution
  • Be in good standing at their home institution and have a minimum overall cumulative GPA of 2.000 on a 4.000 scale
  • Be enrolling in a course or courses not available at their home institution for which they meet the prerequisite requirements and have obtained the required approvals.  Please see list of courses approved to be taken at The Citadel.
  • Present a current, official transcript from their home institution along with this Cross-Registration Form
  • Pay additional special fees, such as science and foreign language lab fees directly to the host institution.

All courses taken at the host campus will be sent to and recorded by the home institution. Students will be awarded transfer credit at home institution for courses with a grade of C (2.0) or higher.

Overload Request

This form is used to request permission to register for more than 18 credit hours in a semester. The College of Charleston charges an additional fee per credit hour for more than 16 credit hours in a semester. Additional
information on tuition and fees can be found of the Treasurer’s Office website.

An overload is contingent upon the student completing at least one full semester, earning a minimum 3.000 cumulative GPA at the College of Charleston, and approval of his/her faculty advisor and chair. Completion of this form does not automatically register a student for the course(s) listed; it is the student's responsibility to register after the overload is approved and confirmed via their college-issued email account.

Permission to Audit Form

Students may audit a course after obtaining permission of the instructor on the Permission to Audit Form, which is available on the Registrar’s Office website.  Students must first register for a course and then submit the Permission to Audit Form to the Registrar’s Office no later than the last day of drop/add for the term in order to finalize their audit.  A student may only make a change to course grading status (graded or audit) prior to the last day of drop/add for the term.  A course audit will be recorded on a student’s transcript with the Status Indicator AU. No credit or quality points are earned.  Full tuition is charged for audited coursework (does not apply to 60+ Tuition Exemption Program students). 

Not all courses offered by the College may be audited.  Departments and Programs may limit the number of audits per course section and may also designate courses that do not accept any auditors.  Students should consult with the appropriate Department or Program prior to seeking permission to audit a course.  Faculty determine the course requirements for auditing students (e.g. attendance, participation, submission of assignments, exams, etc.).

Pass/Not Pass Request Form

Important Note:  This form is not related to the PS/NS significant disruption grade mode that was used only for Spring 2020.

This form MUST be submitted prior to the end of the Drop/Add deadline for the term.

To earn a pass under the Pass/Not Pass option, students must perform at the "C (2.000)" level or above. A grade of "P" carries only earned hours; does not carry quality hours or quality points. A grade of not passing ("NP") will be recorded on the transcript, but will carry no grade points and will not be used in calculating the GPA.

The following restrictions apply:    

  • A student electing the Pass-Not Pass option must be in good standing (not on academic probation) and must be of sophomore standing or above.
  • A student electing the Pass-Not Pass option must do so at registration by completing a Pass-Not Pass option petition (available at the Office of the Registrar), and no change may be made after the drop-add period.
  • No more than 12 credit hours may be taken under the pass-not pass option, and no more than one course in any one semester, excluding EDEE 455, EDEE 457, EDEE 459, EDFS 440, and EDFS 460.
  • No course taken on the Pass-Not Pass option may be used to satisfy the general education requirements or be taken in one’s major, minor or certificate fields, excluding EDEE 455, EDEE 457, EDEE 459, EDFS 440, and EDFS 460. If a student who completes a course under the pass-fail option later changes his/her major and that course is required for the major, he/she may petition the department for the course to be accepted.
  • No course may be repeated on a Pass-Not Pass option. A course for which the “P” has been received may not be repeated.

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