Name Printed on Diploma
The full legal name of the graduate, as it is on record at the College of Charleston, will be printed on his/her diploma. The name will be truncated (i.e., middle initial rather than spelled out) in most places on MyCharleston.
When a student applies to graduate online via MyCharleston (before deadline), they will be shown on the application exactly how their name will be printed on the diploma. If the name shown on that screen is not correct or needs to be changed (i.e., due to change in legal name, missing middle name or suffix, or other error) the student must complete a Name/ID update form to change the legal name*. Please see the form for instructions on documentation needed to amend your legal name. Contact our office if you have questions about your diploma.
*If the Office of the Registrar has already ordered a student's diploma and the student wishes to reorder it with modification, the student will need to request the name change, then order a replacement diploma paying any current fee required.
Seal and Ribbon
Included in the mailing tube with a student's diploma will be a satin ribbon and the gold foil seal of the College of Charleston. Also included is a document detailing how these items should be placed on the diploma. If any item is missing, students may contact the Office of the Registrar for replacement.
Majors and Honors
Major(s) and Latin honors (if applicable) are listed on the diploma (BA/BS). PLEASE NOTE: AB (Latin) diplomas will not have the major listed. Minors and concentrations are not printed on the diploma, but are printed on the transcript. Information regarding earning more than one degree is available online: Second Bachelor's Degree Policy and in the Undergraduate Catalogs beginning with the 2008-09 Catalog.
College of Charleston undergraduate diplomas are among the largest in the country at 20" long by 16" wide. These diplomas are made of archival quality parchment paper – not sheepskin.
Diplomas are signed** by the Chair of the Board of Trustees, the President, the Provost, and also by the current school deans and department chairs.
**Facsimile signatures printed on each diploma.
Diplomas for spring and fall term graduates will be available for pick-up on designated days following commencement. These dates/times will be announced on the Senior Information website during the graduation term. Diplomas not picked up by fall/spring term graduates will be mailed to the Diploma Mailing Address four to eight weeks after the designated pick-up dates. Diplomas for Summer graduates (including all parts of term) will be mailed later (early fall--after degree is conferred). Contact the Office of the Registrar at email@example.com if you have questions about when diplomas are mailed.
Students should make sure that their account is current and that their Diploma Mailing Address (as listed on your Graduation Application) is correct before leaving the College to avoid delays in receiving their diploma.
Students specify their Diploma Mailing Address when they apply to graduate. This address should be an address where the student can receive mail up to 12 weeks after graduation. It is the address where the diploma will be mailed if it's not picked up by the student during designated pick-up dates (fall/spring graduates only). Diplomas not picked up will be mailed to the Diploma Mailing Address on file four to eight weeks after the pick-up dates. Students are advised to check their Diploma Mailing Address on MyCharleston before leaving the College to ensure accuracy. If the address needs to be changed, students must use one of the following methods:
- Submit a Graduation Update form to the Office of the Registrar
- E-mail firstname.lastname@example.org (for security purposes, e-mailed address updates will only be accepted from students' official college-issued email accounts (i.e. email@example.com, firstname.lastname@example.org))
All diplomas, including those mailed to addresses outside the U.S., are mailed in 18" x 2" cardboard tubes via First Class U.S. Postal Service. Included in the tube is the diploma, a satin ribbon, the gold foil seal of the College of Charleston and a letter with instructions for ribbon and seal placement.
Diploma Not Received (Account Balance)
Diplomas will not be released to graduates who have an account balance with the College. Graduates should direct questions about late fees, payment options and account balances to the Treasurer's Office. Diploma or graduation fee questions may be directed to the Graduation Assistant in the Office of the Registrar.
Diplomas will be released once the account is paid in full. Diplomas will be mailed to the Diploma Mailing Address on file once the balance is paid unless other arrangements are made in advance by the graduate. It is the graduate's responsibility to contact the Office of the Registrar for release of their diploma after payment is made and to make any needed updates to the Diploma Mailing Address. Contact the Graduation Assistant for information on the availability of diplomas being held for a past-due balance.
Diploma Not Received (Wrong Address)
If a diploma is returned to sender, the Office of the Registrar will remail it once an updated Diploma Mailing Address is on file for the student. If there is a forwarding address on the return, the Office of the Registrar will mail it to that address. See the Distribution section above for information about updating a Diploma Mailing Address.
If a diploma is returned with no forwarding address, the Graduation Assistant will make every effort to get the diploma to the graduate. However, it is ultimately the responsibility of the graduate to contact the Office of the Registrar with needed information for remailing or to come to the Office of the Registrar to pick up the diploma.
If the diploma is NOT returned to sender, and the graduate did not receive the diploma and did not update the address or have his/her mail properly forwarded with the post office, he/she may order a Replacement Diploma. The current fee for one diploma is $8.00. This fee is subject to change without notice. Payment (checks only) must be submitted along with a Diploma Replacement form. If payment by check is not possible, please contact the Treasurer's Office for payment options.
If the Diploma Mailing Address on file is correct, but the diploma is not received within six weeks of mailing, students should first contact their local post office. If this is not successful, students may contact the Graduation Assistant for assistance.
Diploma Damaged or Misprinted
If the diploma is damaged in the mail or printed incorrectly (i.e. information printed on diploma does not match that on MyCharleston), the graduate may return the diploma to the Office of the Registrar for replacement at no charge. The graduate should contact the Office of the Registrar to request a replacement diploma.
If the diploma is damaged by the student, by a framer, or the student wishes to change how it was printed (i.e. student wishes a different name on diploma, but did not make this change with the Office of the Registrar prior to graduation), a Diploma Replacement form may be submitted. The current fee for one diploma is $8.00. This fee is subject to change without notice. Payment (checks only) must be submitted along with the form. If payment by check is not possible, please contact the Treasurer's Office for payment options. In addition, a Name or ID update form will need to be submitted for name changes prior to re-ordering the diploma. Please allow four to eight weeks for processing.
Alumni may order another copy of their diploma by completing and submitting a Diploma Replacement form. Diplomas are printed on current stock and may differ from the original. Please allow four to eight weeks for standard processing or contact our office for faster options (extra fees will apply).
The current fee for one diploma is $8.00. This fee is subject to change without notice. Payment (checks only) must be submitted along with the Diploma Replacement form. If payment by check is not possible, please contact the Treasurer's Office for payment options.
Employers, consulates and other entities may order a Degree Verification from the National Student Clearinghouse. If problems are encountered or a diploma authentication is needed, please contact the Office of the Registrar for assistance.
Diplomas are ordered by degree: Bachelor of Arts (BA), Bachelor of Science (BS), Artium Baccalaureatus (AB). Students will receive one diploma per degree***. If a student completes two (or more) majors on the same degree in the same term, all majors will be included on one diploma (note: majors are not listed on the AB degree). There are no exceptions to this rule. Degrees earned for each major are listed in the Undergraduate Catalog. Minors, concentrations, emphases, etc., are included on the transcript, but are not listed on the diploma.
***Beginning with the 2008/09 catalog: Additional diplomas will not be ordered for students completing a second major in a different term from the first; the second major will be noted on the transcript but a second diploma will not be ordered. Students graduating under the 2008/09 catalog who choose to complete the requirements for two degrees, but have less than 153 earned hours, will receive one diploma. Please see the Second Bachelor's Degree Policy or consult the 2008/09 or later Undergraduate Catalog for more information on earning more than one degree.
Contact the Office of the Registrar to discuss any unusual circumstances regarding diplomas for multiple majors/degrees.
Office of the Registrar, Graduation Area
66 George Street
Charleston, SC 29424
Office of the Registrar
160 Calhoun Street
Charleston, SC 29401