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Diploma Information

Content, Dimensions, MaterialDistribution (Mailing)ProblemsReorders/Replacement  • Degree VerificationMultiple Majors/DegreesContact Information

Content, Dimensions and Material

Name Printed on Diploma

The full legal name of the graduate, as it is on record at the College of Charleston, will be printed on the diploma.   The name will be truncated (i.e., middle initial rather than spelled out) in most places on MyCharleston.  However, after submitting their application, a student may check the name on record that will be printed on their diploma by going to the "View Application to Graduate" link in MyCharleston (Academic Services tab>Student folder>Student Records folder>View Application to Graduate).

When a student applies to graduate online via MyCharleston (before deadline), they will be shown on the application exactly how their name will be printed on the diploma.  If the name shown on that screen is not correct or needs to be changed (i.e., due to change in legal name, missing middle name or suffix, or other error) the student must contact the Office of the Registrar for additional assistance, but may go ahead and submit their application.  In most cases, an official Name/ID update form will be required.  If the Office of the Registrar has already ordered the diploma and a change is requested, the graduate will need to request the name change, and then order a replacement diploma, paying any current fees required.

Seal and Ribbon

Included in the mailing tube with a student's diploma will be a satin ribbon and the gold foil seal of the College of Charleston. Also included is a document detailing how these items should be placed on the diploma. If any item is missing, students may contact the Office of the Registrar for replacement.

Majors and Honors

Major(s) and Latin honors (if applicable) are listed on the diploma (BA/BS/BPS). PLEASE NOTE: AB (Latin) diplomas will not have the major listed. Minors and concentrations are not printed on the diploma, but are printed on the transcript. Information regarding earning more than one degree is available online: Second Bachelor's Degree Policy and in the Undergraduate Catalogs beginning with the 2008-09 Catalog.

Dimensions/Material

College of Charleston undergraduate diplomas are among the largest in the country at 20" long by 16" wide. These diplomas are made of archival quality parchment paper – not sheepskin.

Signatures

Diplomas are signed** by the Chair of the Board of Trustees, the President, the Provost, and also by the current school deans and department chairs.

**Facsimile signatures printed on each diploma.

Diploma Images

 

diploma

 

Distribution (Mailing)

Diplomas will be mailed to the diploma mailing address listed on the Graduation Application 6 to 8 weeks following degree conferral.  Contact the Office of the Registrar at graduation@cofc.edu if you have questions about when diplomas are mailed.

Students should make sure that their account is current and that their Diploma Mailing Address (as listed on your Graduation Application) is correct before leaving the College to avoid delays in receiving their diploma.  Diplomas will not be ordered or mailed to graduates who have outstanding financial holds. A small past due amount can result in a significant delay in receipt of your diploma.  Please check your eBill and contact the Treasurer’s Office if you have questions about financial holds on your record.

Mailing Information

Students specify their Diploma Mailing Address when they apply to graduate. This address should be an address where the graduate can receive mail up to 12 weeks after graduation. Students are advised to check their Diploma Mailing Address on MyCharleston before leaving the College to ensure accuracy. Students may review the address by signing on to their MyCharleston account and following this path: Academic Services, Banner Self-Service, Student, Student Records, View Application to Graduate.  If the address needs to be changed, please use one of the following methods:

  • Submit a Graduation Update form to the Office of the Registrar (must be signed by the graduate)
  • E-mail graduation@cofc.edu (for security purposes, e-mailed address updates will only be accepted from students' official college-issued email accounts (i.e. username@g.cofc.edu)

All diplomas, including those mailed to addresses outside the U.S., are mailed in sealed cardboard tubes via the U.S. Postal Service. Included in the tube is the diploma, a satin ribbon, the gold foil seal of the College of Charleston and a letter with instructions for ribbon and seal placement.

Problems (i.e. diploma not received or damaged diploma)

Diploma Not Received (Account Balance)

Diplomas will not be released to graduates who have an account balance with the College. Graduates should direct questions about late fees, payment options and account balances to the Treasurer's Office. Diploma or graduation fee questions may be directed to the Graduation Coordinator in the Office of the Registrar.

Diplomas will be ordered and released once the account is paid in full. Diplomas will be mailed to the Diploma Mailing Address on file. It is the graduate's responsibility to contact the Office of the Registrar concerning their diploma after payment is made and to make any needed updates to the Diploma Mailing Address. 

Diploma Not Received (Wrong Address)

If a diploma is returned to sender, the Office of the Registrar will remail it once an updated Diploma Mailing Address is on file for the graduate.  If there is a forwarding address on the return, the Office of the Registrar will mail it to that address. See the Distribution section above for information about updating a Diploma Mailing Address.

If a diploma is returned with no forwarding address, the Graduation Officer will make every effort to get the diploma to the graduate.  However, it is ultimately the responsibility of the graduate to contact the Office of the Registrar with needed information for remailing.

If the diploma is NOT returned to sender, and the graduate did not receive the diploma and did not update the address or have his/her mail properly forwarded with the post office, he/she may order a Replacement Diploma. The current fee for one diploma is $8.00. This fee is subject to change without notice. Payment (checks only) must be submitted along with a Diploma Replacement form. If payment using your MyCharleston account or by check is not possible, please contact the Treasurer's Office for payment options.

If the Diploma Mailing Address on file is correct, but the diploma is not received within 6 weeks of mailing, students should first contact their local post office. If this is not successful, students may contact the Graduation Coordinator for assistance.

Diploma Damaged or Misprinted

If the diploma is damaged in the mail or printed incorrectly (i.e. information printed on diploma does not match the current student record), the graduate may return the diploma to the Office of the Registrar for replacement at no charge. The graduate should contact the Office of the Registrar about reordering a diploma at no cost.

If the diploma is damaged by the student, by a framer, or the student wishes to change how it was printed (i.e. student wishes a different name on diploma, but did not make this change with the Office of the Registrar prior to graduation), a Diploma Replacement form may be submitted. The current fee for one diploma is $8.00. This fee is subject to change without notice. Payment (checks only) must be submitted along with the form. If payment using your MyCharleston eBill acount or by check is not possible, please contact the Treasurer's Office for payment options. In addition, a Name or ID update form will need to be submitted for name changes prior to re-ordering the diploma. Please allow four to eight weeks for processing.

Reorders/Replacement

Alumni (undergraduates) may order another copy of their diploma by completing and submitting a Diploma Replacement form. Master's candidates should contact the Graduate School office.  Diplomas are printed on current stock and may differ from the original. Please allow four to eight weeks for standard processing or contact our office for faster options (extra fees will apply).

The current fee for one diploma is $8.00. This fee is subject to change without notice. Payment (checks only) must be submitted along with the Diploma Replacement form. If payment by check is not possible, please contact the Treasurer's Office for payment options.

Degree Verification

Employers, consulates and other entities may order a Degree Verification from the National Student Clearinghouse. If problems are encountered or a diploma notarization is needed, please contact the Office of the Registrar for assistance.

Multiple Majors or Degrees

Diplomas are ordered by degree: Bachelor of Arts (BA), Bachelor of Science (BS), Bachelor of Professional Studies (BPS), or Artium Baccalaureatus (AB). Students will receive one diploma per degree*** earned. If a student completes two (or more) majors on the same degree in the same term, all majors will be included on one diploma (note: majors are not listed on the AB degree). There are no exceptions to this rule. Degrees earned for each major are listed in the Undergraduate Catalog.  Minors, concentrations, emphases, etc., are included on the transcript, but are not listed on the diploma.

***Beginning with the 2008/09 catalog: Additional diplomas will not be ordered for students completing a second major in a different term from the first; the second major will be noted on the transcript but a second diploma will not be ordered. Students graduating under the 2008/09 catalog who choose to complete the requirements for two degrees, but have less than 153 earned hours, will receive one diploma. Please see the Second Bachelor's Degree Policy or consult the 2008/09 or later Undergraduate Catalog for more information on earning more than one degree.

Contact the Office of the Registrar to discuss any unusual circumstances regarding diplomas for multiple majors/degrees.

Contact Information

Mailing Address

Office of the Registrar, Graduation Area
66 George Street
Charleston, SC 29424

Physical Address

Office of the Registrar
160 Calhoun Street
Suite 281
Charleston, SC 29401

Phone

843.953.5231
843.953.5668

Fax

843.953.6560

E-mail

graduation@cofc.edu (for security purposes, student specific inquiries will only be accepted from official college-issued email accounts (i.e. username@g.cofc.edu)