Required for all degree-seeking students
What is the Graduation Application?
The Graduation Application is required before a degree will be posted to a student's academic record. It informs the Office of the Registrar (and other College offices) of the term a student intends to graduate. The application provides the Office of the Registrar with critical information about a student's chosen academic program; including degree, major, (concentrations, minors, etc. if applicable), expected graduation year and term. It also establishes a diploma address* and adds the graduation fee to the account of the applicant.
The Graduation Application also puts the student's name on the Office of the Registrar's graduation (diploma order, degree posting) and commencement** (commencement program, ceremony tickets) lists. Failure to complete the application promptly can result in a delay in both degree posting and diploma ordering. It can also result in the student's name being omitted from the commencement program and other commencement lists.
*Address where the diploma will be mailed after graduation **Participation in commencement is assumed and encouraged, however, it is not mandatory.
How Do I Apply For Graduation?
- Login to MyCharleston
- Go to the MyForms tab
- Click and complete the Graduation Ceremony Drug and Alcohol Policy Acknowledgement form
- Once you have completed the Graduation Ceremony Drug and Alcohol Policy Acknowledgement form, return to MyCharleston
- Select the Academic Services tab
- Look for the Banner Self-Service channel and click the folder
- Select Student
- Select Student Records
- Select Apply to Graduate. Follow the on-screen instructions.
- You will also be asked about ceremony attendance but this is so that we can better prepare for the ceremony; it does not preclude you from changing your mind or commit you to participation. If you are in doubt, please select yes.
- Be sure to review your application for accuracy before submitting it. Click the SUBMIT REQUEST button to activate your application. You will see a Graduation Application Confirmation page which will confirm that your application has been submitted (you will not get an email). There will be a link at the bottom of that page where you can go to view your submitted application(s). If you have more than one curriculum you'll need to go back and apply for it as well if you intend to complete it in the same term.
The Graduation Application can be submitted only once per program of study (aka: curriculum). If you have two (or more) majors and they are listed separately on the application, please follow the directions for applying carefully. Contact the Registrar's Office if assistance is needed. Please note that your complete program of study (including degrees, majors, minors, concentrations, etc.) must be properly declared before you apply to graduate.
What if I encounter problems?
The Banner Self-Service on-line graduation application deadlines are October 1 for fall; February 1 for spring; and March 15 for summer. See the Late Application paragraph below for more information. See "When to Apply" below for dates* of availability. If you encounter problems when you apply or if you have questions about your graduation application, please send an email to firstname.lastname@example.org for assistance.
How to change my graduation application (once submitted)
Students needing to change any graduation information (i.e. expected graduation term, diploma mailing address, modification to program of study, etc.) after submission of graduation application must complete the Graduation Update form to inform the Office of the Registrar of such changes. Note: Students are not eligible to register for classes past the expected graduation term.
Late Application (after deadline)
Students who miss the deadline for applying via MyCharleston may still apply by submitting a hard-copy Late Graduation Application form. The form is available in the Office of the Registrar, or may be requested via e-mail. Please note that a $25.00 late fee is charged to the account of late applicants, in addition to the regular graduation fee. Both fees are non-refundable and non-transferable to another term. Students should review their degree audit and/or confer with their advisor to be sure they are on track to graduate as planned before submitting the late application.
During the graduation application process, a Graduation Fee will be added to the student's account. Contact the Treasurer's Office if you have questions about payment options or deadlines. The Graduation Fee is a one-time, non-refundable fee that must be paid when the application is submitted, regardless of whether or not a student participates in commencement activities. Summer applicants may not be charged or billed for their graduation fee until mid-April. More information can be found on the Graduation Fee page.
Students completing multiple majors may need to complete the Graduation Application for each major. If the majors are contained in the same school (i.e. French and German are both in the School of Languages, Cultures, and World Affairs) only one application is needed. Apply for the term in which your entire program of study (all majors) will be completed. If you apply for more than one major in differing schools, you may be charged an extra $25 fee; the extra fee will be credited after the deadline date for application. Not sure which School offers your major? Please consult the Academics website.
If you intend to complete your two separate programs in two separate terms (i.e. I am finishing my English, BA in the spring and my Spanish, BA in the summer), please contact our office for assistance.
Students entering under or using the 2008/09 catalog or subsequent year's catalog who plan to pursue more than one degree should review the Second Bachelor's Degree Policy.
Graduation application is term driven (i.e., you must apply in the term you plan to complete your requirements). There are three (3) graduation terms:
- Summer (The Summer term includes Maymester and all summer sessions.)
There are three degree conferral dates (when degrees are awarded/posted):
- Fall is in December
- Spring is in May
- Summer is in August (regardless of the summer session in which requirements are completed).
The exact dates vary but coincide with the end of each term. Commencement eligibility differs from graduation and depends on the term in which a student intends to graduate (e.g., you can graduate in fall but not participate in commencement until the following May). Information concerning commencement eligibility can be found on the Senior Information Website here: Commencement Eligibility
Students should apply to graduate online via MyCharleston during their senior year, no later than the graduation application deadline. A Graduation Application is REQUIRED before a degree will be awarded.
|Expected Graduation Term||Apply Beginning***||Deadline for Applying via MyCharleston/Banner Self-Service***|
|Spring 2016||December 22||February 1|
|Summer 2016 (includes Maymester, and all summer sessions)||February 8||March 15|
|Fall 2016||August 16||October 1|
|Spring 2017||December 22||Februrary 1|
Failure to complete the Graduation Application in a timely manner will result not only in a $25.00 late fee, but may also cause delays in posting a student's degree and ordering his/her diploma. It may also result in the omission of the student's name from the Commencement Program and other important graduation lists. To avoid these issues, students are urged to apply before the deadline!
***Dates of operation are subject to change without notice. Contact the Office of the Registrar with any problems.