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Grades

Understanding Your Grades

Final and midterm grades are not mailed to students.  They are available for viewing on the Academic Services tab in MyCharleston.  For information about releasing grade information to parents or other recipients, please consult the FERPA information web page.

The Undergraduate Grading System

The College of Charleston initiated a new grading scale that includes minuses as well as pluses for all undergraduate students in fall 2006. This change to a new grading scale was approved by the Faculty Senate in 2001 and supported by the Student Government Association.

Grades are available in MyCharleston beginning with the date set by the Registrar's Office for the term specified. For a complete academic record of their grades, students may request an official academic transcript from the Office of the Registrar or they may view their unofficial transcript on the Academic Services tab of MyCharleston.

Students receive letter grades for each course in which they enroll, regardless of the location of the course or the mode of delivery. Each letter grade has a numerical "quality point value" as shown below. The following grading system, with quality values as indicated, was implemented in the fall of 2006.

Letter

Grade

Quality Points

A

Superior

4.00

A-

3.70

B+

Very Good

3.30

B

Good

3.00

B-

2.70

C+

Fair

2.30

C

Acceptable

2.00

C-

1.70

D+

1.30

D

Barely Acceptable, Passing

1.00

D-

0.70

F

Failure

0.00

WA

Failure Due to Excessive Absences (equivalent to an F)*

0.00

XXF

Failure Due to Academic Dishonesty

0.00

RA-RF

Repeat; include GPA/exclude hours*

XA-XF

Repeat; exclude GPA and hours*

GA-GC

3 Year Option; include   hours/exclude GPA*

A^-F^

Used for EDLS ONLY

0.00

Status Indicator

AU

Audit

CP

Completed Program

IP

In progress

I

Incomplete

NR

No grade reported

NG

No grade required

NP

Not Passed

P

Passed

PT

Pending Transcript

PR

Presently Registered

S/U

Satisfactory/Unsatisfactory

TR

Transfer Course

W

Withdrawn

An "AU" indicates that the student is auditing. Audited coursework carries attempted hours but no quality points, no quality hours, and no earned hours, and carries full fees and tuition. Please see the "Auditing Courses" section of the undergraduate catalog.

A "CP" indicates that a student has completed a program such as international study or cross-registration. The grade status indicator of "CP" carries no quality points, quality hours, or earned hours.

A "PR" indicates that no grade has been reported because the student has just registered for a future semester or the coursework is actually in progress.

The designation “I” indicates that only a small part of the semester’s work remains to be done, that the student is otherwise doing satisfactory work in the course, and that an extension of time is warranted to complete the course. The “I” also signifies that an agreement has been established between professor and student as to the quantity of work remaining to be done, the deadlines established for its completion, and a schedule of meeting times. It is recommended that this agreement be made in writing with both professor and student having a copy. The faculty determines the time allowable for completion of coursework, up to 60 days from the date of the last scheduled examination of the semester in which the “I” is received. If the student does not complete the work within 60 days, the “I” is automatically changed to an “F.”

An “IP” may be assigned for the first half of a two-semester course when the nature of the graded work is such that a final grade for both semesters is awarded following the completion of the second semester. Typically, a bachelor’s essay meets this definition. An “IP” is not available for students who have failed to complete coursework within a standard one-semester course. An IP is a placeholder and not a grade, thus it does not automatically change to F after 60 days. The IP must be replaced with a grade at the conclusion of the second semester’s work. A student who drops or withdraws from the second semester of a two-semester course will be graded based on the work completed in the first semester and a grade will be substituted for the IP.

A "P" carries only earned hours; does not carry quality hours or quality points.

An "S" or "U" may be assigned in certain courses that do not count toward earned hours for graduation.

A "PT" may indicate that a student is enrolled in a program such as international study or cross registration with another institution for which the attempted hours may be applied toward those required for financial aid or insurance coverage. "PT" indicates Pending Transcript and serves as a placeholder until the official transcript arrives and transfer credit is applied for courses earning a grade of "C" (2.000 on a 4.000 scale) or better. The "PT" is then changed to a "CP." 

A "PT" can also indicate a course in progress at another college/university or a transfer credit evaluation completed from an unofficial transcript. "PT" indicates Pending Transcript and serves as a placeholder until the official, final transcript arrives and transfer credit is evaluated for courses earning a grade of "C" (2.000 on a 4.000 scale) or better. Courses approved for transfer credit would then be changed to the grade status of "TR" which carries no quality points or quality hours, but may be awarded earned hours.

A “W” is not a grade. A “W” indicates that a course was started but not completed.

The grade of "XXF" is intended to indicate that a student failed a course for academic dishonesty. For serious and intentional violations of the Honor Code, the faculty member for the course involved will be instructed by the Honor Board to assign the grade of "XXF." The grade "XXF" shall be recorded on the student's transcript with the notation "failure due to academic dishonesty." A student may petition the Honor Board for removal of the "XXF" after two years. The implementation of the "XXF" grade strengthens the College's commitment to academic integrity.

Courses with missing grades remain in the "In Progress" section of the transcript and degree audit. They are converted to "Fs" at the end of 60 days if the instructor does not turn in a grade change form indicating the correct earned grade.

*The “WA” grade is assigned to students who have exceeded the course attendance policy or have stopped attending class but did not officially drop or withdraw.  The “WA” grade is equivalent to an “F”.  It is displayed and calculated as an “F” on the official transcript.

*RA-RF and XA-XF see Course Repetition Policy

*GA-GC see Three Year Option for Readmits (Academic Forgiveness Policy)

Check out the GPA Calculators available on the Office of Undergraduate Academic Services website.

Statute of Limitations for Grade Changes

The statute of limitations for grade changes is two calendar years from the original grade submission deadline. After this period of time has elapsed, no grade issued to a student may be changed. Requests for any change of grade should be initiated by the faculty member who assigned the grade. All requests must be adequately documented. Grades will not be changed for a student, once that student has graduated and the degree has been posted.  In cases of submitted grade dispute grievances that extend beyond the posting of the degree date, the Provost (or the Provost’s designee) may make exceptions to this policy.  The decision of the Provost is final.

The Graduate Grading System

Students receive letter grades for every course in which they enroll. Each letter grade and its equivalent numerical quality point value are listed below. This grading system is determined by the level of the student, not the course.

Letter

Grade

Quality Points

A

Superior

4.000

B+

Very Good

3.500

B

Good

3.000

C+

Fair

2.500

C

Acceptable

2.000

F

Failure

0.000

XXF

Failure Due to Academic Dishonesty

0.000

RA-RF

Repeat; include GPA/exclude hours*

The statute of limitations for grade changes is two calendar years from the original grade submission deadline. After this period of time has elapsed, no grade issued to a student may be changed. Requests for any change of grade should be initiated by the faculty member who assigned the grade. All requests must be adequately documented. Grades will not be changed for a student, once that student has graduated and the degree has been posted.  In cases of submitted grade dispute grievances that extend beyond the posting of the degree date, the Provost (or the Provost’s designee) may make exceptions to this policy.  The decision of the Provost is final.

Status Indicator

PR

Presently Registered

TR

Transfer Course

I

Incomplete

W

Withdrawn

AU

Audit

P

Passed

NP

Not Passed

NG

No grade required

NR

No grade reported

S

Satisfactory

U

Unsatisfactory

A “PR” indicates that no grade has been reported because the student has just registered for a future semester or the coursework is actually in progress.

The designation “I” indicates that only a small part of the semester’s work remains to be done, that the student is otherwise doing satisfactory work in the course, and that an extension of time is warranted to complete the course. The designation of “I” also signifies that an agreement has been established between professor and student as to the quantity of work remaining to be done, the deadlines established for its completion, and a schedule of meeting times. It is recommended that this agreement be made in writing with both professor and student having a copy. All work for completion of the course requirements must be submitted by the end of exams in the next major term (Fall or Spring). One additional extension may be granted to the student using the Course Completion Agreement form with signatures of approval by both the professor and the Dean of the Graduate School. If the student does not complete the work within the prescribed time period, the “I” is changed to an “F” and the student will be dismissed from the Graduate School and will not be allowed to reapply to his or her program or to enroll in any graduate coursework counting toward any graduate degree or graduate certificate at the College of Charleston for one calendar year.

A “W” is not a grade. A “W” indicates that a course was started but not completed.

A “P” carries only earned hours; does not carry quality hours or quality points.

An “AU” indicates that the student is auditing. Audited coursework carries attempted hours but no quality points, no quality hours, and no earned hours, and carries full fees and tuition. Please see the “Auditing Courses” section of the catalog.

The grade of “XXF” is intended to indicate that a student failed a course for academic dishonesty. For serious and intentional violations of the Honor Code, the faculty member for the course involved will be instructed by the Honor Board to assign the grade of “XXF.” The grade “XXF” shall be recorded on the student’s transcript with the notation “failure due to academic dishonesty.” A student may petition the Honor Board for removal of the “XXF” after two years. The implementation of the “XXF” grade strengthens the College’s commitment to academic integrity.

*RA-RF see the Course Repetition Policy