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Student Room Request

Reservations

Only registered/sanctioned student organizations may use college facilities. Online student reservation requests must be received 3 business days in advance of the proposed event. Advanced planning by groups is strongly encouraged to allow time for Faculty/Staff advisors to respond with approval for your event.

Recruitment and Rush

The Registrar's Office will no longer reserve classroom spaces for recruitment and rush activities.

Student Life Reservations

Request a space reserved by the Office of Student Life:

  • Stern Student Center (including the Stern Garden)
  • Cougar Mall
  • Rivers Green
  • Education Center Lobby

PLEASE NOTE: Physicians Auditorium and Physicians Promenade will be offline until further notice.

Classroom Spaces

All student events will be assigned to a classroom building that will accommodate their classroom request.  If a smart classroom (computer and projector capabilities) is required for your event, your Faculty/Staff advisor must be present during the entire duration of the event. 

The Large capacity classrooms (MYBK 100, ECTR 116, ECTR 118 and RSS 235) may be reserved, but not for reoccurring weekly usage, unless there is NO other classroom on campus available to accommodate the event capacity.  The classrooms in LCTR and JSC and the first floor classrooms in RSS cannot be reserved by student organizations.

It is your faculty/staff advisor's responsibility to make arrangements for access to a classroom.

Note: A copy of the email confirmation can be forwarded to DoorOpeningRequests@cofc.edu by your Faculty/Staff advisor for classroom access.  Public Safety does reserve the right to decline a door opening request, if the request is for a space that is easily accessible by a faculty or staff member, i.e. one with a classroom access code.

Blackout Dates

Classrooms will be offline to all Student Organizations during the following dates:

  • August 15 - August 22, 2016; December 6 - December 14, 2016
  • January 3 - January 10, 2017;  April 27 - May 5, 2017

Student Responsibilities for Classroom Use

The use, distribution or sale of alcohol and/or illegal drugs in academic classrooms is strictly prohibited and grounds for dismissal from the College of Charleston.

Please be aware that the use of open flames and/or the burning of candles, incense, or potpourri are strictly prohibited within all classroom spaces.

Students should not paint, hang items, add, or remove furniture from classrooms. 

Students should not move projectors, computers, or wall screens/maps in the classrooms. 

Please reposition all furniture to their original positions before leaving the classrooms. Desks/chairs must not be borrowed from neighboring classrooms. In addition, all trash must be placed in the waste basket. If the trash cannot fit in the basket, please take it with you and dispose of it properly. 

Students are expected to extend common courtesy towards their colleagues who may also have an event taking place or are present in the same facility with particular attention paid to noise level. 

After your event, please ensure that the door is closed when you leave. If you have reserved a smart classroom, make sure that the door is closed and locked. 

Consequences for Violations 

Damage to equipment and furniture will be assessed to the department/group responsible for the reservation. Groups that choose to use classrooms without a reservation may be asked to leave the classroom in question and will be reported to their corresponding department.  Violators of the above criteria will be banned from future classroom reservations for a length of time determined appropriate by the Registrar's Office.

Event Cancellations 

Room reservations must be cancelled 48 hours in advance of the event date. If the reservations are not cancelled and not utilized by the group under which the reservation has been made, the group may lose their ability to reserve classroom space for the remainder of the semester.

Student Room Request Form

Click Student Room Request to complete and submit a request.