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Faculty/Staff Room Request

Reservations

Faculty/Staff reservation requests must be received at least 3 working business days in advance of the proposed event. Advanced planning is strongly encouraged to allow time for the Office of the Registrar to provide the most accommodating classroom. Failure to provide all requested information may result in a delay of processing.

Student Life Reservations

Request a space reserved by the Office of Student Life:

  • Stern Student Center
  • Physicians Memorial Auditorium
  • Physicians Promenade
  • Cougar Plaza
  • Rivers Green
  • Education Center Lobby

Classroom Spaces

All faculty/staff events will be assigned to a classroom building that will accommodate their request. The Office of the Registrar is not permitted to reserve all of the classroom spaces on campus. If a classroom is requested that the Office of the Registrar cannot reserve, you will receive a follow-up email. If a smart classroom (computer and projector capabilities) is required for your event, please address this need in the section labeled “Classroom Preferences”.

It is your responsibility to make arrangements for access to a classroom.
Note: A copy of your email confirmation can be forwarded to DoorOpeningRequests@cofc.edu for classroom access. Staff members are free to contact the Office of the Registrar for a classroom code. Faculty members have access via MyCharleston to see a listing of classroom access information; please do not share this information with students.
Public Safety does reserve the right to decline a door opening request, if the request is for a space that is easily accessible by a faculty or staff member, i.e. one with a classroom access code.

Faculty/Staff Responsibilities for Classroom Use

The use, distribution or sale of alcohol and/or illegal drugs in academic classrooms is strictly prohibited without approval from the President.

Please be aware that the use of open flames and/or the burning of candles, incense, or potpourri are strictly prohibited within all classroom spaces.

Do not paint, hang items, add, or remove furniture from classrooms.

Do not move projectors, computers, or wall screens/maps in the classrooms.

Please reposition all furniture to their original positions before leaving the classrooms. Desks/chairs must not be borrowed from neighboring classrooms. In addition, all trash must be placed in the waste basket. If the trash cannot fit in the basket, please take it with you and dispose of it properly.

You are expected to extend common courtesy towards colleagues who may also have an event or class taking place or are present in the same facility with particular attention paid to noise level.

After your event, please ensure that the door is closed when you leave. If you use the technology, please log off the computer and turn off the projector. If you have reserved a smart classroom, make sure that the door is closed and locked.

Event Cancellations 

Classroom reservations must be cancelled 48 hours in advance of the event date.

Faculty/Staff Room Request Form

Click Faculty/Staff Room Request to complete and submit a request.