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Degree and Enrollment Verification

The Office of the Registrar at the College of Charleston does not complete forms or generate customized letters verifying information otherwise available on an official transcript or an enrollment or degree verification with National Student Clearinghouse.  You may print this policy letter (PDF) as proof of our policy.  If you require additional academic information that is not available on your official transcript or from National Student Clearinghouse, please contact the Office of the Registrar.  Note:  The College of Charleston does not maintain class rank information.

Degree Verifications

The College of Charleston has authorized the National Student Clearinghouse to act as our agent for providing Degree Verifications.  Degree Verifications can be ordered by visiting www.degreeverify.org.

Alumni should also note that awarded degree information is also reflected on an official transcript.  For information on ordering an official transcript, please visit our Official Transcripts site.

Enrollment Verifications

Current and Former Students

Students may obtain a free certification of enrollment (or proof of full-time enrollment) for insurance, scholarship and loan purposes by logging into MyCharleston and selecting "Enrollment Verification" from the Banner Self-Service menu (step-by-step instructions are below). Enrollment verifications are available immediately following the drop-add deadlines for spring and fall terms.  If the requesting agency requires the signature of the Registrar on the enrollment verification certificate from National Student Clearinghouse, please stop by the Office of the Registrar with a valid photo ID.

Instructions for obtaining proof of enrollment:

  1. Login to MyCharleston (my.cofc.edu).
  2. On the Academic Services or Alumni tab, click on Banner Self-Service in the Banner Self-Service channel.  Click on the Student folder and then Student Records.  Choose Enrollment Verification.
  3. The Enrollment Verification link will take you to the National Student Clearinghouse website.
  4. Under Obtain an Enrollment Certificate, select the radio button for All Enrollment.
  5. Click the Obtain an Enrollment Certificate link.

As of July 1, 2016, enrollment verifications include an anticipated graduation date (AGD). Please note that the anticipated graduation date (AGD) is based on a formula that estimates completion from overall earned hours.  It may not be accurate if the student has changed their major, failed courses, or been readmitted.  It is not a guarantee of graduation.

Employers, Background Screening Firms, and Other 3rd Parties

Third parties must use National Student Clearinghouse for verifications of student enrollment.  The Clearinghouse can be contacted at:

Phone:  703.742.4200
Website:  http://nscverifications.org/welcome-to-verification-services
Email:  enrollmentverify@studentclearinghouse.org

Enrollment Status Key

Level / Tier

Registered Credit Hours Per Semester Prior to Fall 2014

Registered Credit Hours Per Semester Fall 2014 to present

Graduate

 

FT (full time)

9+

6+

TT (three-quarter time)

N/A

4-5.999

HT (half time)

3-8.999

3-3.999

LT (less than half time)

1–2.999

1–2.999

Undergraduate

FT (full time)

12+

12+

TT (three-quarter time)

N/A

9-11.999

HT (half time)

6-11.999

6-8.999

LT (less than half time)

1-5.999

1-5.999